Event withdrawals and applications for transfers will be accepted via email or post only. Telephone notice of cancellation or transfer will NOT be accepted.
Refunds of entry fees will be made on the following basis:
Notice of cancellation given;
More than 6 months from date of race – full refund less £5 admin fee
Less than 6 months but more than 3 months from date of race – 50% of entry fee
Less than 3 months from date of race – no refund
As an organiser we start to incur costs for the event from the moment the dates are booked. As the event draws closer ever increasing costs are incurred to the point where we cannot recover any of them, regardless of whether you race.
CHANGE OF EVENT DATE
Should we require to change the date of the event, you will have 14 days to notify us of your withdrawal from the event and receive a refund less £5 admin fee, thereafter you will be held to the above terms.
Should we have to cancel the event you will be offered a place at one of our other events of equal value.
If you wish to transfer your place to another person this should be completed using the online transfer process at least 28 days prior to the date of the event. For transfers within 28 days the new runner must visit the registration desk at the event to register their details, this will be subject to a £5 admin charge.
Any runners found to be running with a race number in another persons’s name or participating without a valid entry will be disqualified and may be blocked from entering any future events, This is in accordance with BTF guidelines.
For any transfers made within 28 days of the event date, the race pack and runners materials (such as race number) will use the original runner’s name.
Requests to defer your entry to the same event in the following year must be submitted via e-mail at least 14 days before the date of the event. We reserve the right to refuse deferral of your entry at any point. A place which has been deferred to the following year may not be defferred again for another year.